HRIS Vendor Evaluation
Evaluate HRIS vendors without the marketing in the way.
Everything you need to run vendor demos yourself — a structured, AI-tailored scoring toolkit built for your organisation. Your modules, your regions, your team.
✦ AI Executive Summary
Darwinbox is the recommended vendor — strong payroll depth and AI capability. Integration scored below threshold and triggers a knockout flag.
Vendor Scoreboard
Three operating principles
A discipline, not just a template.
Write the scorecard first
Define what good looks like for each module before you take a single vendor call. The discipline of writing the rubric in advance prevents the vendor's presentation from setting your standard.
Weight modules to your reality
Not every module deserves equal weight. The guide suggests defaults — but the right weighting reflects your operating model, not the vendor's product strengths.
Score on evidence, not impressions
A 4 should require evidence — a demo of the feature on your data, a documented capability, a reference call. Impressions belong in the narrative, not the score.
What's included
What's in your Demo Pack
AI-Tailored Scenario Questions
6–15 scenario-based questions generated for your archetype, critical modules, and integration stack. Specific enough that a weak vendor can't bluff.
Regional Compliance Questions
Statutory compliance questions for every region you operate in — India PF/TDS, US FLSA/ACA, UAE WPS/EOS, EMEA GDPR. Pre-verified, not AI-hallucinated.
Weighted Scorecard
Module weights set by you in the intake. Critical modules trigger knockout flags — a vendor scoring ≤2 on payroll is disqualified regardless of composite.
Team Scoring & Consensus
Invite HR, Finance, and IT teams to score independently. The report surfaces where your team agreed — and where they diverged as discussion items.
Score vendors live
A scorecard built around your modules and weights
Module tabs are sorted by weight. Critical modules show a ⚑ flag — a score of 2 or below triggers an automatic knockout regardless of composite. Evaluation lenses guide what evidence a 4 or 5 actually requires.
- Weight % and tier badge on every module tab
- Knockout warning fires live — not on submit
- AI-tailored questions alongside static bank
- Regional compliance questions grouped by region
Darwinbox
Vendor 2 of 3 · Mid-market HRMS
Run a live payroll calculation with mid-cycle changes visible
Show the parallel-run runbook for payroll go-live
⚠ Critical module — score ≤ 2 disqualifies this vendor
Demonstrate statutory deductions for multi-state employees
✦ AI Executive Summary
Darwinbox is the recommended vendor. It scored above 4 on 3 of your 4 critical modules — payroll, core HR, and AI capability — and demonstrated regional compliance depth for India and UAE. Integration scored 2 and triggers a knockout flag.
Vendor Scoreboard
Module Comparison
AI-generated report
A clear recommendation, not just scores
After scoring, one click generates a full evaluation report — AI narrative, vendor scorecards, side-by-side comparison, regional compliance scores, team consensus, and a reference check script.
- AI executive summary answers the 4 decision questions
- Knockout flags surface automatically from critical module scores
- Team disagreements flagged where delta > 1.5
- Shareable web report for CHRO or board review
Pricing
Simple, one-time pricing.
Manual payment v1 — we send a payment link within 24 hours of your order.
$149
3 vendors
$198
4 vendors
+$49 extra
$247
5 vendors
+$98 extra
Includes AI generation, team scoring, full report, and 1 free regeneration within 7 days.
Related
Not at the demo stage yet — or want a second opinion after?
RFP Pack generates a tailored RFP document to send vendors before demos are booked. Advisory can pressure-test your scores if a top vendor was knocked out or results are close.
FAQ
Common questions.
How much does Demo Pack cost?
$149 one-time for 3 vendors, $198 for 4, or $247 for 5. This includes AI generation, team scoring, the full executive report, and one free regeneration within 7 days. Payment is manual — we send a payment link within 24 hours of your order.
How does the AI tailor the scorecard to us?
You set module weights for your organisation during intake. The AI uses your context to generate scenario questions per vendor and regional compliance questions, on top of the weighted scorecard.
Can my team score together?
Yes. Invite colleagues as collaborators so HR, Finance, and IT can score vendors live during demo calls and build consensus.
What do I get at the end?
An AI-synthesised executive evaluation report with a clear recommendation, available as a PDF.
Do I need to have used Fit Engine or Digital Maturity first?
No. Demo Pack is a standalone product — you can use it on its own for any HRMS vendor demo process.